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CHAPTER - IV

DDMC & INFRACTURACTURAL RESOURCES

4.1          WHO FORMULATES & CARRIES OUT THE PLAN & WHEN – DDMC

DISTRICT DISASTER MANAGEMENT COMMITTEE (DDMC) has been formed under the Chairmanship of District Collector to evaluate the Disaster Preparedness for different type of Calamities at different times over a year that may occur. The Committee is the Pioneer Committee in the District to take stock of the situation, monitors routine preparedness, suggests improving response mechanism and develops a document for disaster management in the District. It sits at least twice in a year as per the Codal Provision of Orissa Relief Code. The Committee members are as follows:

[As per ORC Appendix-III]

4.2         OPTIMUM STRATEGY

Optimum strategy is to be maintained by framing a comprehensive District Disaster Management Plan (DDMP) to combat the effects of a disaster and minimize loss of life and property. Different actors from District Administration, Public, NGO sector, Civil Defence, interest groups are monitored to stand in interaction with a view to play a major role in disaster mitigation Broadly it has been divided into three major strategy: -

·        PRE DISASTER,

·        DURING DISASTER,

·        POST DISASTER

  PRE DISASTER,             II. DURING DISASTER,     III.POST DISASTER

4.3         STANDARD OPERATING PROCEDURE (SOP) OF DISTRICT CONTRL ROOM

1.      OFFICER IN CHARGE OF THE DISTRICT CONTROL ROOM

          The control Room will be function under the direct supervision of Collector, Ganjam. During crisis in the absence of Collector, ADM (Emergency), ADM (Revenue), PD, DRDA, District Development Officer, Emergency Officer or any other officers (OIC) on duty at that point of time shall remain in overall charge of Control Room. The person in charge of control room shall be personally responsible for implementing the SOP as indicated hereafter and sign on behalf of the Collector on all reports & act on each point of SOP for effective management of the situation.

2.                ASSEMBLY IN CONTROL ROOM

Following staff and officers shall assemble in the Control Room on getting any information from any authentic source about any emergency. Apart from these, any other officer or staff, who receives the information from any source, wills reach/inform the Control Room immediately for further dissemination / follow up action.

2.1            Collector, both ADMs, PD, DRDA, DDO, Emergency Officer, Sub-Collector Chatrapur, Spl. LAO (Gopalpur, steel plant), Spl. LAO (MI) Chatrapur, Nizarat Officer, Excise Superintendent, Tahasildar & BDO, Chatrapur, DIPRO, CSO, RTO, District Planning Officer.

2.2            All staff of emergency section, Nazir of Nizarat section, Stenos to Collector & ADMs & other staff as desired by the Collector/ ADM

3.                EFFECTIVE FUNCTIONAL CONTROL ROOM

Following preparatory steps will be taken up for keeping the Control Room functional during emergency

3.1            Shift one more phone lines to Control Room

3.2            Keep the Radio with new batteries ready.

3.3            Watching of T.V. news on alertness

3.4            Regular listing & Recording of warning transmitted through CWDS and IMD

3.5            Hire 2 more Generator Sets.

3.6            Stock 2 barrels of kerosene and petrol for running the Generator Sets.

3.7            Charge the battery of VHF set.

3.8            Charge the battery of inverter

3.9            In case of Cyclone warning – arrange four extra batteries.

3.10       Charge the satellite phone and test it in every interval.

3.11       Keep 2 nos. of four wheelers ready

3.12       Ensure availability of the list of identified shelters with route chart list of NGO volunteers/ NCC/ NSS/ Other Youth Volunteers.

4.                ALERT ALL FIELD OFFICERS

Sub-Collectors, BDOs, Tahasildars, CDMO, CDVO, S.P, Industries, Telephone, Agriculture, RWSS, RD, R&B, ICDS, Irrigation, District Fire Officer, SOUTHCO, NH, PHD, Municipality, MLAs, MPs, Min. CI/ I/ Is, Station Director, All India Radio warning should be informed in the following manner, DIPRO should inform the media.

5.                 CALL UP THE OFFICERS and ensure that they remain in the Headquarters until the situation

 is normalized.

6.                 PREPARE A LOGBOOK for recording chronological sequence of events time to time

7.                FOOD STUFF & AND KEROSENE OIL

7.1            Check up availability of food (Rice, Chuda and Jaggery) and Kerosene at Block Headquarters, with storage agents and other incapable pockets. BDOs shall contact all Storage Agents. They shall personally visit the godowns and verify the stocks. The agents shall remain present at the store round the clock. BDOs shall immediately depute one officer to the place where the storage godeowns are located.

7.2            The CSO should be informed to remain alert for procurement of dry foods/ essential commodities on short notice.

7.3            Direct the Private stockiest/ whole seller and FCI to remain open on all days, including Sundays and holidays, till situation is normalized.

7.4            Sart movement of food stock and Kerosene Oil from block headquarters to areas that are likely to be cut-off.

7.5            Place requisition to the RTO for deployment of vehicles.

7.6            Sart movement of food stock with the help of CSO and K.Oil from District Headquarters to Block Headquarters.

8.                CHECK AVAILABILITY OF SAND BAGS

Get sandbags from Aska Sugar Factory, Gopalpur Port & from Jayshree Chemicals

9.                 HEALTH SECTOR: Make a rapid assessment of the following

9.1            Opening of Health Control Room round the clock

9.2            Check up the stock of medicines, bleaching powder, and halogen tablets. If necessary, send immediate requisition to CDMO.

9.3            Start movement of medicines, bleaching powder, etc. to PHCs/ CHCs

9.4            Ensure that medical officers are in place at the PHCs and CHCs through CEMO, SDMO, Police Stations, Block and Tahasils.

9.5            CDMO shall decide that locations of camps.

9.6            All CDPOs shall be teamed up with the MO of PHC/ CHC/ AHC with their vehicles and supervisors.

10.            VEHICLES: Requisition  of 30 small and 30 big vehicles immediately. Further requisition will be made as per need.

11.            EMPOWER FIELD OFFICIALS to requisition vehicles. Sub Collectors on behalf of Collector can requisition  vehicle (maximum 10) in case of emergency.

12.            BOATS: Requisition of boats within district. Requisition boats from Chilika/ Ganjam/ Board of Revenue/ Fire Office/ Ports Authority of India.

13.            Ask CSO & Collector Khurda to remain in readiness for supply of stocks of rice, chuda & other essential commodities.

14.            Close EDUCATIONAL INSTITUTIONS after making an assessment of the magnitude of the emergency.

15.            VETERNARY MEASURES: Immediately contact Food mixing center, Bhanjanagar & Agro Industries Cooperation, Berhampur and tie up the supply of cattle feed. CDVO shall make assessment of vaccines and fodder availability.

16.            AIR DROPPING ZONES: Use the lat-long book for identifying the air dropping zones. Make an advance list of villages where air dropping may be needed.

17.            Each JE of RD., R&B, NH & IRRIGATION shall keep ready at least a team of 20 persons (severe Cyclone 40- person team) with axes and saw; They will also have one chain –pulley system ready.

18.            Move the General manager IRE Ltd & Chief Engineer Gopalpur Port for supply of Road cleaners, mobile saw with trained operator.

19.            Requests the Commander in Chief of Army training Centre, Golabandha/ Superintendent of Police Ganjam & Berhampur for deployment of army personnel / in rescue operation  & maintenance of law  & order.

20.            Requisition the services of officers who have been effective in the past. Allot area to them with full powers of decision making on spot.

21.            Make a through assessment of Relief items available in stock at different places of field as well as District Headquarter.

22.            FUNCTIONAL DISTRIBUTION OF WORK: Following functional distribution of works shall be done. Each team will have staff and resources. The team leader will have full powers to take individual decisions.

23.            CIVIL SOCIETY ORGANISATIONS: Get in touch will civil society organizations. Allot them areas or functions. Get them introduced to the field functionaries. Ask them to prepare a list of volunteers. Make a quick inventory of their resources. Contact UNICEF, UNDP, WFP, CARE, OXFAM, Action Aid and other international agencies. Make a quick assessment of district needs and expectations from different agencies. Make a quick assessment of district needs and expectations from different agencies.

24.            PRESS BRIEFING: Press briefings play a very important role in disaster management. Daily press briefs will be issued at 1600 hours. Written information will be issued. Following format will be used.

Format of Press Note

25.            MESSAGE TO PUBLIC over all India Radio should be specific. Apart from the warning, it should include the following three points.

25.1.    Remain alert.

25.2.    Take shelter in nearest pucca building / Cyclone shelters/ MCS/OBB school & other high elevated places.

25.3.    Keep cattle tied in open spaces/ let free.

25.4.    Keep sufficient dry food.

26.            REGULAR CONTACT at intervals with RDC, SRC, OSDMA, IMD, Home Secretary, Revenue Secretary, PS/ Secretary/ Addl. Secretary to Chief Minister, Chief Secretary and Health Secretary.

27.            Written orders shall be issued for identifying places for starting free kitchens for at least 3 days.

28.            Check up http://www.npmoc.navy.mil/itwc.html and www.imd.ernet in and other web sites.

29.            Keep spare copies of district maps. Jurisdiction maps of all irrigation divisions shall be kept ready in good numbers.

30.            Place requisition with S.P./OSDMA for supply of temporary VHF sets for CDMO, CDVO, Sub-Collectors, SE-irrigation, DEO & neighboring BDOs/ Tahasildars.

31.            Contact Flood Cell, CWC and Indian Meteorology Department (IMD), Bhubaneswar.

32.            Requisition all IB/ Rest sheds.

33.            Requisition school / College for Army / Police forces.

34.            Direct all field officers to hire generators and keep sufficient oil for running them.

35.            Direct all police stations to keep spare batt4eries for VHF.

36.            Looking at the onset of emergency and after making quick preparations, convene Emergency meeting of important official and non-official agencies. Give them clear instructions on the above manner.

37.            Make a Duty Roster of Important Officials for uninterrupted functioning of DCR & immediate implementation of the Relief/ Rescue Programme.

PROFORMA FOR ‘IN’ MESSAGE REGISTER:

PROFORMA FOR ‘OUT’ MESSAGE REGISTER:

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